That "quick little task" might be costing you far more than you think.
Put in how long one repetitive task takes, how often you do it and what your time is worth. In seconds, you’ll see what that task is costing you each week, each month and across a full year. Start with the job you already suspect is stealing too much time.
Show me what it's costing me
Built by
Clare McRae
Business Systems Consultant
What is that task really costing you?
Change the numbers. Your result updates instantly.
Now find your 3 biggest operational leaks across the rest of the business.
Start my 20-minute Systems Scan — $19 See what the scan checks ↓Now scan the rest of the business.
The free calculator puts a number on one task you already knew to check. The bigger opportunity is finding the expensive little leaks you have stopped noticing because they have become part of the way you work.
The Business Systems Scan is a 20-minute, self-guided diagnostic that walks you through the parts of a small business where time and money quietly disappear: enquiries, quoting, bookings, payments, handovers, admin, systems and double handling.
Built from 17 years of running a real small business — not theory from a business-coach playbook.
The Business Systems Scan
Find where your business is quietly leaking time and money.
- ✓ Enquiries and lead response
- ✓ Quotes and follow-up
- ✓ Bookings, reminders and payments
- ✓ Admin, systems and double handling
It is rarely one huge leak.
It is the enquiry you answer manually every time. The quote you rebuild from scratch. The deposit you chase. The same information you copy into three places.
Each job looks harmless on its own, so it never makes the top of the priority list. Add them together and they can swallow days of your month.
It is: “Is this expensive enough that I should fix it?”
I'm Clare.
I spent 17 years building a cake business from my home kitchen into a commercial operation with a team, drive-through and wholesale, then sold it.
Somewhere along the way I became obsessed with systems, automation and getting repetitive work off business owners' plates. I learned this by fixing problems inside an operating business, not by teaching business theory from the sidelines.
Now I fix the tech messes eating small-business owners' weeks.
Before you ask...
Is the True Cost Calculator really free?
Yes. Use it to put a real number on one repetitive task you already know is eating time or money. If you want to uncover the leaks you haven't spotted yet, that's what the Business Systems Scan is for.
What hourly rate should I use?
Use the rate you charge customers, your rough productive hourly value, or what you'd realistically pay someone else to do the task. It is an estimate for decision-making, not accounting advice.
Does a high number mean I should automate the task?
No. It means the task is worth investigating. Some jobs still need a human. The calculator helps you decide what deserves attention first.
What do I actually get from the Business Systems Scan?
A 20-minute, self-guided diagnostic that takes you across common operational trouble spots, helps you put hours and dollars against what is happening, and finishes by identifying the three problems that deserve attention first.
If the calculator is free, why is the Systems Scan $19?
The free calculator prices one task you already know about. The Business Systems Scan looks across the business so you can uncover and rank the leaks you have not spotted yet. It is a one-off $19, takes about 20 minutes, and gives you a clear top three to work on next.
Send me the free calculator + next steps.
If you want to come back later, leave your name and email and I’ll send you the True Cost Calculator link plus a short note on what to look at first. This is completely optional — the calculator itself stays free.
Know which 3 problems are costing you the most.
The calculator shows you the cost of one task. The Business Systems Scan helps you look across the business, price the leaks you have stopped noticing, and leave knowing what deserves attention first.
Start my 20-minute Systems Scan — $19Not ready yet? Run one task through the free calculator.